1. Login to EdHub as an Adminstrator

2. Click Admin

3. Click User Accounts

4. First page of User Accounts is a table of users

The headers on the table are:

• Action 

Used to edit (pencil icon) or delete (garbage can) users

• First Name

Users First Name

• Last Name

Users Last Name

• ID

Users Identification

• Status 

If the user Is Active or Inactive. Users do not need to be deleted they can be made Inactive

• User Type

There are three User Types Staff, Guest and Parent

1. There are multiple ways to filter the data in the table

1. Display (User Type)

1. Any

2. Staff

3. Guest

4. Parent

2. Who are (User Status)

1. Any

2. Active

3. Inactive

3. Filter (By data within specific fields in the users info)

1. Lastname

2. Firstname

3. Location

4. Username

4. Starts with (Begin typing to narrow table results to what is set in filter and matches at least the first three characters)

5. Click the Blue Arrow after setting the fields to Filter the table

Add, Edit or Delete a User

Users can be Added, Edited or Deleted from the User Account section.

Add/Edit a User

1. Click Add new User button

General Tab

1. Name

1. First (Required)

2. Last (Required)

3. Middle (Optional)

4. Prefix (Optional)

5. Suffix (Optional)

6. Friendly Name (Optional)

2. User Types (Required)

1. Staff

2. Guest

3. Parent

3. User is (Required)

1. Active 

2. Inactive

4. Email (Required)

5. Gender (Required)

1. Male 

2. Female

Contact Tab

1. Mailing Address (Optional)

2. Physical Address (Optional)

3. Phones (Optional)

Positions

1. Position Type (Required)

1. Staff 

2. Guest

2. Location (Required)

1. Dropdown list of school district or schools

3. Department (Optional)

1. Manually enter department

4. Position (Required)

1. Q

5. Title (Required)

1. Q

6. Grade From (Optional)

1. Minimum Grade Certified to Teach

7. Grade To (Optional)

1. Maximum Grade Certified to Teach

8. Room Number (Optional)

1. Teachers classroom Identifier

9. Work Number (Optional)

1. Teacher contact number and Extention

10. Add Position

1. Click to add updated information

2. Use to add positions to the employee (ie. high school math teacher and middle school track coach)

Account

1. Account 

1. Username

User's district email account

2. Password

Passwords should be generated at district level. We should not enter it here for security purposes.

3. Confirm Password

Same as above 

2. Account Status

1. Login Is Enabled 

Allows User Access to EdHub

2. Locked Out

Denies User Access to EdHub

3. Last Activity

Last time the user worked in EdHub

4. Last Login

Last time the user logged in to EdHub

5. Last Password Change

The last time and date that the users password was changed

6. Last Lock Out

Last time the user was locked out

7. Failed Password Attempts

The number of times a user has attempted to login and failed

8. Failed Password Window Start

Security

1. Groups

The following list is the available security groups. Users should be added to the group that they most closely belong to. Group Permissions should not be elevated unless the user needs additional permissions (ie some teachers may get elevated permissions because they are a District Test Coordinator, Assistant Principal, etc).

1. District Administrators

2. EdHub Domain Master

3. School Social Worker

4. Teacher

5. ESL Staff

6. School Counselors

7. School Special Services 

8. Technology

9. EdHub Domain Administrator

10. School Principal

11. School Tech Reps

12. Test Coordinators

2. Permissions

The following is the list of Permissions that can be granted individually without giving the user all the Permission in a given Group. 

1. Administer all Assessment results

2. Administer all Student Behavior Incidents

3. Administer all Student Plans

4. Become another user

5. Calendar System Access

6. Calendar System Setup

7. Create lists for District Create lists for school

8. District Program Administrator

9. Domain Setup

10. Inventory Access

11. Manage Assessment result uploads

12. Publications System Access

13. Publications System Setup

14. Reset Passwords

15. Staff Portal Access

16. System-level Reporting

17. User Management

18. View All Students in School Scope

19. View private comments

20. Workorder Admin

21. Workorder Manage Tickets for Scope

22. Workorder Setup

23. Workorder System Access

24. Workorder View Tickets for Scope

School Scope

All schools in the district are listed here. There are four levels of School Scope

1. None

The user has no access/visibility to the given school

2. Limited

The user only has access/visibility to the students in their class

3. Full Current Year

The user has access/visibility to all students in the current year but not to previous years

4. Full Historical

The user has access/visibility to all students in all previous and current years.

Audit

Audit Information is a basic timeline including the following:

1. Created on

2. Created by

3. Modified on

4. Modified by

Sync Information details the basic sync information including:

1. Sync Source

2. Syncid

3. Sync Time

Click Save from any Tab when finished

.