4_Update Roles

4_Update Roles

This task is for districts that have had staff changes. The Teacher Vitae Administrator will need to ensure that the right people have the right roles and add or remove any staff members to roles as needed.

Overview

Roles are used to determine what permissions a user has in Teacher Vitae. Some of the roles are district wide roles while other roles are scoped to one or more departments or schools.

Prerequisites

  • None

Roles

The following roles are defined for Teacher Vitae.  An employee can be assigned multiple roles and/or scopes to multiple organizational units by simply adding more roles, and/or more scopes of that same role to a single user. The PublicKey is a necessity for assigning roles via the staff import process (via CSV file).  In the descriptions below, the "most likely" candidates at the district to fulfill these roles are listed in parentheses.

Administrator Roles Table


Role

Scope

PublicKey

Description

Vitae Setup

District Wide

VITAE_SETUP

Users can perform all Vitae setup, manage employees and users, reset passwords, and manage evaluation forms, district wide.

(Most likely a district-level tech systems administrator.)

Employee Management

District Wide

EMPLOYEE_MANAGEMENT

Users with this role can add, edit and delete employee records for employees district wide. They may also import users via the CSV file import process.

(Most likely the district Personnel / HR director and/or district-level tech systems administrator.)

Manage Forms

District Wide

EVALUATION_SETUP

Users with this role can add, edit and delete district evaluation forms and form templates.

(Most likely the district Superintendent or designates on the district staff.)

Evaluation Administration

Organizational Unit

or

District Wide

EVALUATION_ADMINISTRATION

Users with this role can add, edit and delete evaluation assignments for employees within their organizational unit(s).

(District wide, this could be the Supt. or district HR/Compliance. At the Organizational Unit, this is most likely the administrative scheduler for the building.)

Evaluation Supervisor

Organizational Unit

or

District Wide

EVALUATION_SUPERVISOR

Users can add, edit and delete evaluation assignments within their scope, plus view and edit evaluations for employees within their scope.

(Most likely all building principals and/or assistant principals.)

Evaluation Director

Organizational Unit

or

District Wide

EVALUATION_DIRECTOR

Users with this role have the capabilities of an Evaluation Supervisor, plus the ability to delete an assigned evaluation after that evaluation has been started.

(Most likely the district Personnel / HR director.) 

Evaluator

Organizational Unit

or

District Wide

EVALUATION_EVALUATOR

Users in this Role can create adhoc evaluations for anyone in user's scope.

State Reporting Manager

District Wide

STATE_REPORTING_MANAGER

Users can create required state level reports. This is a sensitive position since the user will be able to see all staff evaluation results.

Vitae PD Setup

District Wide

VITAE_PD_SETUP

Users in this role can manage Professional Development setup. This permission does not grant the user the ability to manage the course catalog.

MANAGE_PD_COURSE_CATALOG

District Wide

MANAGE_PD_COURSE_CATALOG

Users in this role can manage the Vitae PD Course Catalog.

Assigning Roles

  1. Log into Teacher Vitae

  2. Hover over More

  3. Click on Admin

  1. Hover over Admin +

  2. Click on Roles

  1. Click on the “Users” button corresponding to the Role that you wish to grant to one or more users.

  1. Click Add User To Role

  1. Select the employee from the dropdown list

  2. Select Organizational Unit or District Wide

Note: If you wish to grant a role to a user in all Organizational Units select the District Wide button.

  1. Click Save Changes

  1. Repeat for all Roles and Users


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