Sharing Evidence from Walkthroughs and Note Takers for Summative Evaluations

Sharing Evidence from Walkthroughs and Note Takers for Summative Evaluations

When multiple administrators conduct Walkthroughs and Note Takers the evidence gathered needs to be shared with the summative evaluator to provide support and justification in their findings.

There are two main ways to accomplish this:

  1. At the time of assigning the evaluation the district defines an evaluator and reviewers.

  2. After Walkthrough or Note Taker evaluations are complete the evaluation needs to be shared with the summative evaluator. 


Below are detailed instructions on how to share evidence. These instructions assume that you have already created forms (See Creating Evaluation Forms).


Assigning Evaluator and Reviewer.

This is best done by using Packages (See Teacher Vitae Packages). However, can also be done by adding an evaluation from Manage Evaluation Assignments (See Manage Evaluation Assignments). Both ways will accomplish the same thing and are completed basically in the same way.

  1. Login to Teacher Vitae

  2. Hover over More

  3. Click Manage Evaluation Assignments

  1. Click Manage Package Assignments

  2. Click + Manage Package Assignments

  1. Select Package

  2. Review Package Information

  3. Click Next

  1. Assign Evaluators to each form.

    1. If the administrator that is assigned to the summative evaluation is not the evaluator then they need to be a reviewer.


    1. Example

  1. Click Next

  2. Select the staff to be evaluated

  3. Click Next

  4. Review your Assignment Information 

  5. Click Submit


Now when the summative evaluation is being completed the evaluator will have all the evidence from all other evaluations.


Sharing evaluations after evaluations have been conducted and finalized.

  1. Log into Teacher Vitae

  2. Click on My Schedule

  1. Click on My Finalized Documents

  2. Find the evaluation you wish to share

  3. Hover over More

  1. Click Share

  1. Choose the evaluator from the list.

  2. Click Update

Now the evaluator will have access to that evaluations notes and justifications.

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